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Vice President Membership

The Membership Committee, headed by the officer position of Vice President Membership, is responsible for reviewing and developing a membership strategy that provides value added benefits to the members of HRP-MN.

The Vice President of Membership also oversees the activities of the Networking Committee and the College Relations Committee.

Primary duties for the Vice President Membership:

• Coordinates membership drive as determined by Board
• Provide a retention strategy for the membership
• Evaluate new membership applications, as required, in accordance with Bylaws
• Works with the HRP-MN administration organization to ensure HRP-MN information is sent to potential members to encourage interest.
• Promotes professional image and benefits of HRP-MN to attract and retain members.
• Ensures that welcome material is sent to new members by the administration organization.
• Contacts members who have lapsed memberships to learn of the reason(s) for non-renewal, contact can be made via telephone and/or electronically via e-mail (see sample lapsed member reports)
• Corrects billing errors or other membership related problems with HRP-MN Vice President Finance
• Reviews membership reports on a monthly basis and provides a summary report to the Board
• Writing a monthly article for Update (may be delegated to committee members) which introduces new members to HRP-MN (see sample article)
• Work with the Networking Committee to ensure monthly networking meetings are in accordance with the guidelines established by HRP-MN
• Work with the College Relations Committee to develop and encourage student membership within the organization
• Maintains committee budget records and submits budget request to Assistant Vice President Finance for next fiscal year

Special Information

• On a monthly basis there may be 2-12 potential memberships, some applications will require manual review to determine the type of membership allowed (see sample pended application)
• As it relates to the Bylaws, membership for individuals engaged in temporary service or permanent placement or recruitment advertising agencies will need to be monitored
• A member who does not renew their membership within 30 days from the beginning of the new membership year then the membership will be terminated due to non-payment of dues
• Periodically, the Vice President Membership should review the membership records to ensure that Associate Members have been changed to Regular Members when the time requirement is completed (see Bylaws)
• The Vice President Membership is also responsible for maintaining the appropriate percentage of temporary service/permanent placement/advertising company members as stated in the Bylaws.

Membership Procedures Description in Brief

1. The prospective new member will complete an on-line application through www.hrpmn.org. 
1. If the application is automatically approved the administration organization will be notified and will send out a New Member packet
2. If the application is pended for review, the prospective member will receive a ‘pop-up’ notice indicating that an individual from the membership committee will be contacting them to review their application (see pended application notice)

2. The New Member packet includes the following materials, and will be sent to the new member from the administration organization:
1. Welcome letter
2. Summary announcement indicating the dates, times and topics for the monthly meetings
3. Map with directions to the monthly meetings site
4. Membership descriptions in brief
5. Coupon for 1 free luncheon

3. The following are yearly membership dues for HRP-MN and a brief description of the membership type.  There is a one time processing fee of $10.00.
1. Regular Membership (voting members) - $70.00

• Must have at least two years of professional Human Resources experience
• Must be employed in on of the following capacities:
• In Human Resources management profession (e.g. regulatory agency, professional attorney engaged in related activities, primary occupation as teach/ professor Human Resource management, vocational counselor)
• As a consultant in the Human Resources field
• As area manager or owner of a temporary service, permanent placement, or advertising firm (specifically excluding salespersons)

2. Associate Membership (non-voting members) - $70.00

• Past regular member no longer eligible for Regular membership
• Previous Regular membership or Human Resource management professional currently unemployed
• Currently employed in Human Resource management profession or related field lacking two years of professional experience
• Paraprofessional staff support personnel in Human Resources field (excluding sales personnel of temporary service, permanent placement, advertising company representatives and clerical personnel)
• Vendor

3. Student Membership (non-voting members) - $35.00

• Currently enrolled at least half-time in an undergraduate or graduate program, concentrating in an area directly related to Human Resources
• Limited to four years

4. Life Membership (non-voting members) – No cost – granted by the Board

• Past regular member for minimum of five years who takes bona-fide retirement

5. Honorary Membership (non-voting members) – No cost – granted by the Board

• Persons who have made a significant contribution to the profession, excluding current members
• To be approved by two-thirds vote of Executive Committee

6. Corporate Membership (1 voting member)  - $400 for 5 members ($350 renewal)

• Organizations interested in supporting the organization’s goals and activities
• Has one regular membership with voting rights while additional members who qualify under the membership are designated as Associate Members with no voting rights

4. Once the new member application is approved an annual dues are received by the administration organization, the administration organization will deposit the annual dues to the HRP-MN bank account.

5. The association management firm is responsible for creating membership records within the data base, and they will file the application.

Sample Lapsed Membership Report

Sample Electronic Communication for Lapsed Members

Good morning!

Please allow me to introduce myself, I am the Vice President of Membership for Human Resource Professionals of Minnesota.  The Membership Committee would like to understand the needs of our members, and I believe that one of the most important pieces of feedback that HRP can receive is from past members.  

I respect your decision to not renew your membership, and I feel that your feedback could be valuable in identifying needs/services that may not be offered to our members today.  Your response will be held in the strictest of confidence, and could help shape the future of services and programs that may be offered through HRP.

Please use the following to help identify the primary reason(s) you chose not to renew your membership.  Feel free to use a short and simple response or provide as much detail as you wish:

1. Cost of membership - Too expensive
2. Value of membership - Membership not meeting my personal/professional goals
3. Location of monthly meetings - Do not attend meetings based on geographic location
4. Topics for the monthly programs are not of interest - Topics not meeting my personal/professional needs
5. Budgetary restraints (personal or corporate) - reduction in budget for professional membership(s)
6. Other - please specify

Thank you for taking the time to review this information.

Respectfully,

Vice President, Membership
Human Resource Professional of MN

Sample Pending Application

HRP Online Member Payment System

Someone has chosen "Other" as a Functional Responsibility.
Or
Someone has chosen "Staff Service" as a Current Industry.
Or
Someone has chosen "Sales or Agency Professional" as a Job Category.

To determine which was selected, please review the information below.

Applicants's name:  Ms. XXXXXXX
Company: Nexpro Professional Diversity Group
Title:  Executive Recruiter
Business info:
5353 Gamble Drive, Suite 112 Minneapolis, MN 55416
Email: imuse@nexprojobs.com
Phone: 952-224-9855
Cell:
Fax: 952-224-9859
Web site: www.nexprojobs.com

Home info:
5501 Malibu Drive Edina, MN 55436
Email: imuse@mn.rr.com
Phone: 952-938-7224
Cell: 612-859-3415

Primary info: Business

Functional Responsibilities:          NA, NA, NA, Diversity, NA, NA, NA, NA, NA, NA, NA, NA, NA, NA, Staffing Recruitment, NA
         
Functional Responsibility_ other: NA

Industry: Service Profit

Job Category: Sales Agency Professional, If other:

Area Of Experience: NA, NA, NA, NA, NA, Diversity, NA, NA, NA, NA, NA, NA, International HRM, NA, NA, Staffing

Title of person to whom you report:      CEO & President

Total years of HR related experience: 2 - 5 years

Memberships/offices held in other professional organizations, honors, authorships, etc.:  Hispanic Chamber of Commerce-MN NAAAP-MN University of Saint Thomas, Alumni Association Political Institute of Paris, Alumni Association

How did you hear about Human Resource Professionals of Minnesota?  professional reference

Why are you interested in joining HRP-MN? Personal Development, Professional Development, Networking, NA, NA, NA,

Are you interested in any of the following Volunteer Opportunities? NA, Committee Member, NA, NA, NA, NA,

Employment History:

Company 1: Spherion PRG, MN
Position: Executive Recruiter
Dates of Employment: 2001-2003
Job Description:  Full recruiting cycle. Finance, accounting, international positions up to CEO level.

Company 2: Contaplus S.A., Geneva, Switzertland
Position: Executive Recruiter
Dates of Employment: 1997
Job Description:  Full recruiting cycle, business development, training of new recruiters.
Moving to the US.

Company 3: Caterpillar, Geneva, Switzerland
Position: Financial Analyst
Dates of Employment: 1992-1997
Job Description:  Financial Analyst, Profit Center Analyst in the controller and budget department.
         
Membership Type: Regular

Submission took place on: 05/17/06

Sample Monthly Article

HRP-MN would like to welcome the following new members:

The Board recently met and we had some great discussion on the direction that HRP-MN will take in the upcoming fiscal year.  The mid year retreat also offered the opportunity to talk about current Board and Committee roles for the upcoming fiscal year, and it got me thinking about what volunteer opportunity I want to be involved in during the upcoming fiscal year.   There are so many great opportunities to become involved in HRP-MN, and now is the perfect time to consider how you can get involved with HRP-MN.  The following will highlight some of the volunteer opportunities that you may wish to consider:

There are just some of the opportunities available, please feel free to contact a Committee Chair or Board Member to learn more about these great opportunities:  http://www.hrpmn.org/board.  To join one of these committees you can complete the on-line form at our website:  http://www.hrpmn.org/pages/howtovolunteer.

We look forward to having you become involved in your professional organization.

Sincerely,
Vice President, Membership