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Secretary

The Secretary, an officer position, is responsible for providing methods of communications among the Board members.

Duties
 

• Takes meeting minutes at each Board meeting
• Emails out the previous month’s meeting minutes with a notice for the upcoming meeting, within two weeks following each Board meeting
• Includes in Board meeting minutes announcements:
• Date and location for the next Board meeting
• Directions and map to the next meeting
• Any material that is required to be read before the next meeting and Update deadline
• Other material provided by President or other Board members
• Distributes Board rosters to all Board members and to Update Co-Editors for the last page of the newsletter. Updates this document throughout the year.

Calendar

• Manages duties on a regular basis.
• Attends all Board meetings and when unable to attend, recruits another Board member to take minutes.

Committee Interface

• Contacts Board members after meetings to clarify issues discussed for minutes.
• Works closely with President and association management regarding Board roster.

Special Information

• If unable to attend a meeting, it is the Secretary’s responsibility to find a temporary replacement Secretary.